Adding a special event by referencing a calendar schedule
Special events defines exceptions to the weekly schedule as special events. A special event may be a one-time occurrence,
such as three hours off to view a solar eclipse, or it may be a recurring special event, such as Christmas Day or Martin Luther
King Day.
Prerequisites: The schedule exists.
- Click , double-click a schedule, and click the Special Events tab.
- To add a new special event, click the Add button (
).The Add window opens. - To add the special event by referencing a calendar schedule, enter a
Display Namefor the event, selectReferenceforType, and click Ok.The Edit window opens with a drop-down list of the ORDs for all the calendar schedules in the system.
- Select a calendar schedule from the drop-down list and click Ok.The newly-created special event exists in the Special Events table, but still needs to be added to the
Eventscalendar. The table row remains selected for further editing, except forType. - With the special event selected, click in the right-side
Eventscolumn and drag to define the event start and end times.The system blocks out the time by highlighting it..The
Start,Finish, andOutputproperties work the same as on the Scheduler tab of the Add New Schedule view. You can also right-click in the column for an event menu. This is useful to add an all-day event or set the entire day to the schedule’s default value.NOTE: You must drag to add the event to the Events column of the calendar for it to occur. If the Events column is empty, the special event relinquishes control back to any lower-priority scheduled events, and finally intermingles with the weekly schedule. To completely override the weekly schedule, configure a special event for the entire day. - Once you have several events on the schedule, use the Move Up and Move Down priority control buttons (
) or right-click actions to prioritize the events.All special events take priority over regular weekly events. Among special events, the order of listing in theSpecial Eventstable defines the relative priority of the events, as follows:- The highest priority special event is at top of list. High-priority events, when active, always occur.
- The lowest priority event is at bottom of list. Low-priority events do not occur if other special events, which are active during the same period, overlap them.